Last Updated: 29/08/2025
Vellstone (“we,” “us,” or “our”) is committed to safeguarding the privacy of our clients, candidates, and website visitors.
This Privacy Policy explains how we collect, use, disclose, and protect your Personal Information when you visit our website [https://www.vellstone.com] (the “Site”) or use our recruitment services (the “Services”).
This Policy applies to all personal data collected, processed, and stored by Vellstone in the course of our operations. By accessing or using our Site and Services, you agree to the practices described in this Privacy Policy. If you do not agree with the terms, please discontinue use of our Site and Services.
We collect different types of information for various purposes.
Personal Information: For candidates, this includes name, email address, phone number, mailing address, education history, employment history, skills, references, and any other data included in resumes or CVs. For clients and employers, this includes contact information such as name, title, company name, email address, and phone number.
Usage Data: We may automatically collect technical information about how you access and interact with our Site, such as your IP address, browser type, device identifiers, and browsing actions including pages viewed and links clicked.
Cookies and Tracking Technologies: We may use cookies and other tracking technologies to enhance your experience, gather usage and performance data, and customize content.
AI and Automated Tools: We use artificial intelligence tools to help match candidates with suitable roles. The AI may collect and analyze data related to your skills, experience, and professional background to provide more accurate and relevant job matches.
The information we collect is used for various purposes. To deliver services, we match candidates with potential employers, process job applications, and facilitate recruitment processes. We also communicate with clients and provide recruitment consultancy services.
To improve user experience, we analyze how our Site and Services are used in order to enhance functionality, content, and overall performance.
For marketing and communications, we may send newsletters, marketing materials, or other relevant information, but only where you have consented or where otherwise permitted by law. We also use data to comply with legal or regulatory requirements and to enforce our agreements, including investigating potential violations of our Terms of Service.
We process personal data under different legal bases depending on the circumstances. Where you have given explicit consent, we process accordingly. Where necessary for providing our services, we process data on the basis of contractual necessity. In cases where it is in our legitimate interests, such as site analytics and security, we process data provided these interests are not overridden by your rights. We also process personal data where required to comply with legal obligations.
We may share personal information with employers or clients when relevant to open positions or placement requests. We also engage third-party service providers such as data hosting, analytics, or marketing support, who process data on our behalf under strict confidentiality and limited purpose obligations.
In the event of business transactions including mergers, acquisitions, or sales of assets, personal information may be transferred as part of such transactions, with appropriate notifications provided. We may also disclose personal information to comply with legal obligations, respond to lawful requests by government authorities, or protect our rights, privacy, and property.
We may transfer personal information to and store it in countries outside your jurisdiction. We take steps to ensure that recipients of personal data are bound by confidentiality and data protection obligations consistent with applicable law, including through mechanisms such as Standard Contractual Clauses.
We retain personal data only as long as necessary to fulfill the purposes for which it was collected, including compliance with legal, accounting, or reporting obligations. Once the data is no longer required, we will securely delete or anonymize it.
Depending on your jurisdiction, you may have rights relating to your personal information. These include the right to request access to or copies of your data, to request corrections of inaccuracies, and to request erasure when retention is no longer necessary.
You may also request restriction or objection to processing under certain conditions, request data portability in a structured, commonly used format, or withdraw consent at any time without affecting processing lawfully carried out prior to withdrawal. To exercise these rights, you may contact us at [email protected]. We will respond in accordance with applicable data protection laws.
We implement commercially reasonable measures to protect personal information from unauthorized access, disclosure, alteration, or destruction. However, no electronic transmission or storage system is completely secure. We encourage users to adopt good security practices such as using strong passwords and logging out after each session.
We use cookies, web beacons, and similar technologies to collect browsing data, improve performance, and customize experiences. Users may manage cookie preferences through browser settings. Disabling cookies may affect the proper functioning of some features of the Site or Services.
Our Site and Services may include links to external websites not operated or controlled by Vellstone. We are not responsible for the privacy practices or content of such third-party websites and encourage you to review their privacy policies.
Our Services are not directed to individuals under the age of 16 (or the equivalent minimum age in certain jurisdictions), and we do not knowingly collect personal information from children. If a child has provided us with personal information without parental consent, please contact us at [email protected]. We will take steps to delete the information promptly.
We may update this Privacy Policy from time to time to reflect changes in practices, technology, or legal requirements. When updates are made, the “Last Updated” date at the top of the page will be revised. We encourage periodic review of this Policy to remain informed on how your data is being protected.
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Email: [email protected]
